The Beginner's Guide to Export Forms

If you are running a new export business, the number of export forms you need to fill out can be intimidating and confusing. However, with the right guide, you no longer have to worry about paying penalty fines or filling out the wrong forms. Take a look at our blog to help guide you.

Documenting Your Exports the Right Way

You’ve closed your first international sale, but you can’t start celebrating just yet. Before you give yourself a pat on the back, your goods must reach the buyer. Here are some of the forms you need to fill out to make sure the order is complete.

List of Export Forms to Fill Out

Proforma Invoice 

The proforma invoice requires you to include the costs of all goods and the exchange rates. Below are some of the other essential details you must provide: 

• Cost of goods
• Description of products (Schedule B number/six-digit Harmonized system)
• Terms of delivery
• Terms of payment
• The expiration date of the invoice

Non-Dangerous Goods IATA

This form helps to avoid any suspicions surrounding goods with questionable natures. It assures handlers and other relevant authorities that no harmful goods are in the cargo. You must pay extra attention to make sure you are providing the following: 

• Details of the products 
• Necessary specifications 
• Origins 
• Destinations

Bank Draft

Bank Draft is also another vital document, which can help you transfer the control of your merchandise to your buyer. In exchange, you receive payment for the goods. Usually, you’ll receive the bank draft from your seller’s bank through your freight forwarder. 

You must make sure you are providing the correct bank details, personal details, and business details. Other equally vital export forms include: 

• Commercial invoice
• Certificate of Origin
• Packing List
• Shipper’s Letter of Instruction
• Inland Bill of Lading
• Dock Receipt

Completing your export forms properly is crucial if you want to get your goods to your buyers and receive your payment on time. You’ll have to take into consideration other parties such as your freight forwarder, carriers, banks, and customs when filling in any relevant export forms. 

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